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Signature Installation - Classic Outlook / Windows

Before you begin - check to see if you’re using “New Outlook” or “Classic Outlook”: You’re using new Outlook if the icon in the task bar includes the words NEW, and your tab options on the ribbon are Home, View, and Help. You’re using classic Outlook if the app icon in the task bar doesn’t contain the words NEW, and File appears on the ribbon. If you’re using “New Outlook”, please refer to these instructions.

Part 1 - Copy Your Signature to Your Clipboard

Note: If you don’t currently have your signature open in a browser tab, display it now:

  

Your signature will open in your browser. Press Ctrl-A and then Ctrl-C (this will copy your signature to your clipboard).

Part 2 - Install Your Signature

Now go to your Outlook Desktop’s inbox and navigate as shown below:

Create a new signature and give it a name:

Paste in the signature you previously copied, set it as your default, and click “OK”

That’s it - your signature should now be working!

Note: Hyperlinks in email never work while you are composing or responding to a message. To test your links, compose a message to yourself, and try the links when you have received it and are reading it.

You’re now finished installing your signature - it should appear properly for new messages and replies. Note: If you are not seeing the images in your signature, refer to the section below on disabling image blocking.

FINAL ADJUSTMENT - DISABLING IMAGE BLOCKING (IF NEEDED)

If the graphic images (logo, social media icons, etc.) do not show up in your signature, it is most likely that you have a setting in Outlook called “Don’t Download Pictures from the Internet” (commonly referred to as “image blocking”) turned on. You can disable image blocking by following these instructions.

  • Click the File tab.
  • Click Options.
  • Click Trust Center.
  • Under Microsoft Outlook Trust Center, click Trust Center Settings.
  • Clear the Don’t download pictures automatically in HTML e-mail messages or RSS items check box.
  • Click OK

FAQ’s

If you have questions about how your signature is functioning, refer to our email signature FAQ’s.