Office 365 Outlook Email Signature Installation Instructions
WINDOWS USERS: RECOMMENDED - AUTOMATED INSTALLER - ALLOWS YOU TO SKIP THESE INSTRUCTIONS
Installing our signature deployment software will take approximately the same amount of time as installing your signature manually. The benefit is that going forward you will never have to install your signature again - the process will be entirely automated. Click to proceed.
Note: These instructions are easier than they appear. Follow them step-by-step and you’ll be done in 2 or 3 minutes.
Warning: (Mac Users) The Safari Browser Cannot Be Used
To properly support an HTML email signature, the Safari web browser cannot be used for your signature installation. The formatting will turn out wrong if Safari is used to open and copy the signature.
Manual Install - Part 1 - Copying Your Signature to Your Clipboard
Note: If you don’t currently have your signature open in a browser tab, display it now:
In the tab with your signature, press Ctrl-A then Ctrl-C - this will select your entire signature and then copy it to your clipboard.
Note: Mac users will use Command-A and Command-C.
Manual Install - Part 2 - Office 365 - Email Signature Installation
1. Go to Outlook in Office 365 and click the GEAR symbol found in the upper right (see below):
2. Click “View all Outlook settings” (see below):
3. Click “Compose and reply” (see below):
4. Completely delete any existing signature that may already exist (see below):
Tip: The quickest and most certain way of doing this is to press CTRL-A and then press your DELETE key - this will totally remove any existing signature.
5. Now PASTE the signature that you have previously copied to your clipboard into the signature dialog box (see below):
6. Click “Save” (see below):
The next time you go to compose a message (or reply to one) your signature will automatically appear.
Note: Hyperlinks in email never work while you are composing or responding to a message. To test your links, compose a message to yourself, and try the links when you have received it and are reading it.