Setting Your Default Signature In Office 365 Outlook Web App OWA

  • go to Outlook in OWA and click the GEAR symbol found in the upper right- hand corner
  • pull down to OPTIONS
  • choose SETTINGS in the left menu
  • completely DELETE any existing signature you have (click into the signature box, press Ctrl-A and then press the DELETE key)
  • TYPE the following text (exactly as shown) into the signature dialog box:
  • CHECK the box that says “Automatically include my signature on messages
  • make sure your messages are set to compose in “HTML”
  • click SAVE at the bottom and you’re all done
  • you will see “/e/signature/” when composing messages, but your full email signature will be substituted in place when you send your message

Note: It may take a few hours before the substitution begins working properly. For the first few hours you may find that a generic signature for your company is being substituted in for you. Please be patient, your Exchange Server updates the signatures at least once a day, and possibly more frequently.