How enterprises can manage Outlook email signatures

The most efficient way of managing Outlook email signatures in an enterprise is through the use of a third-party software platform designed for the task – examples include Dynasend, Code Two, Exclaimer and Wisestamp. Dynasend is often the best choice as it provides a true plug-and-play solution, meaning you can have your signature program up and running quickly and with minimal effort.

The advantages provided by a dedicated software solution such as Dynasend include:

• syncing to Azure / Entra ID
• a user portal enabling users to edit signature data as needed
• a management dashboard enabling centralized control over signatures
• integrated marketing campaign management support
• centralized deployment to all users through the O365 administrative dashboard
• functionality across all O365 platforms & devices (Windows, Mac, web, iOS, Android)
• enforced signature usage, always adhering to brand standards

The benefits of an email signature management platform can immediately be seen across the enterprise:

• the day-to-day workload of IT departments and helpdesks will be reduced
• marketing professionals will gain a powerful branding opportunity and a chance to promote special events, sales, and product launches
• the stress and time required by users to install and configure their email signature will be eliminated

In conclusion, although email signatures feel like they should be free, the money spent on a dedicated email signature management platform is easily justified by the staff time saved and the marketing and branding opportunities that are created.